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SIO Staff Council Minutes Fall 2001 November 16, 2001 Minutes The meeting was called to order at 12:05 p.m. by Vice Chair Marcelle Hawkins in Sumner Auditorium. The presence of quorum was determined. Attention was directed to the handouts at the front of the stage - Draft Minutes of Spring 2001 Staff Council Meeting, Draft Bylaw Amendments, and Reports of the Committees. Ms. Hawkins thanked the Nominating Committee - Tom Hayward, Sam Iacobelis and Art Miller, as well as the Teller Committee - Peter Bruggeman, Charles Coughran and Sharon Lukas, for their work. She thanked all candidates who agreed to run for the elections. She also thanked Alla Reisner for excellent staff work. Ms. Hawkins announced the results of the elections: for the office of the Vice Chairman - elected Kevin Hardy, for the Committee on Committees - elected Paola Cessi and Catherine Constable. Thus, As of January 1st, 2002, Committee on Committees members to be: Doug Bartlett, Paola Cessi, Catherine Constable, Pat Jordan and David Sa ndwell. There being no discussion of the Minutes of the Spring 2001 meeting, a motion was made, seconded, and passed to approve minutes as published. On Reports of the Committees the motion was made, seconded, and passed to approve the reports. There w ere no Special Orders, Petitions, or unfinished Business. Ms. Hawkins announced new business. Staff Council members had been offered a new revision of the bylaws aimed at streamlining the structure and enhancing functionality of the Staff Council. The pr oposal called for discontinuing offices of the Vice Chair and Secretary; changing the terms of service of the standing committees; expanding responsibilities and membership of the Committee on Committees (from five to seven); calling Staff Council meeting s only on as-needed basis; and conducting Staff Council business and voting procedure electronically. Ms. Hawkins asked for questions and comments from the members and announced that Committee on Committee members were at hand to answer the questions. A brief discussion followed. Glenn Ierley voiced his concern about the proposed shift of the committees terms of service to the beginning of the calendar year. Ray Weiss strongly supported this position arguing that the shift to the 1st of January could seriously disrupt functioning of the Committee on Academic Personnel whose work cycle is tied to the academic year. He suggested that the term of service of all the committees should coincide with the academic year. Bruce Cornuelle, Chairman of the Committee on Committees agreed that their concern was valid and needed to be addressed. Further, Ray Weiss and Miriam Kestner in their remarks argued that expanding membership of the Committee on Committees was not justified. Bruce Cornuelle explained that ex p andin g Committee could provide better participation in the Committee discussions and decrease the workload on the members of the Committee. Art Yayanos insisted on keeping biannual meetings as the time for the SIO Community to gather together for infor mation a nd discussion. Bruce Cornuelle remarked that Staff Council meetings became formal and superfluous in the absence of the real agenda and that most members attended the meetings just for the sake of hearing the Director's report. He assured that th e SIO Dir ector would continue delivering his biannual reports to the institution in general without being tied to the Staff Council meeting format. Kevin Hardy, recently elected as the Vice Chair, expressed his wish to serve in this capacity. Ms. Hawkins moved that amendments to the bylaws should be revised further with more input from Staff Council members and the issue should be revisited at the Spring 2002 Staff Council meeting. The motion was seconded and passed. The meeting was adjourned at 12:35 p.m. Respectfully, Allan Sauter Secretary
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