SCRIPPS OVERVIEW
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RESEARCH OVERVIEW
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SUPPORT SCRIPPS
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DIRECTORIES & MAPS
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EMPLOYMENT
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Article I. Membership 1. This organization of the faculty and professional research staff of the Scripps Institution of Oceanography of the University of California, San Diego, shall be known as the SIO Staff Council. 2. The membership of the Staff Council shall include all persons holding academic appointments at or above the ranks of Assistant Professor, Assistant Research, Assistant Project Scientist, Assistant Specialist, Academic Administrator, Academic Coordinator, and Research Associate who are members of the Scripps Institution of Oceanography, Institute of Geophysics and Planetary Physics (La Jolla), and those graduate students appointed to various SIO Staff Council Standing Committees, and Management Service Officers who are career appointees in the above organizations, and Assistant Librarian, Associate Librarian, Librarian, Assistant Editor, Editor, Senior Editor and Principal Editor who are career appointees assigned to work with the above organizations, and those persons holding non-academic titles of Programmer/Analyst, Step III and above, Manager, Associate Development Engineer, Senior Development Engineer, Principal Development Engineer, Marine Superintendent, Assistant Marine Superintendent, Senior Captain, Captain, Senior Chief Engineer, Chief Engineer, and Principal Boat Operator, working with the above organizations, and the Executive Director of the Birch Aquarium at Scripps. 3. Members of Standing Committees, except the Diving Control Board, shall be members of the Staff Council in accordance with Article I. 2. Article II. Staff Council Functions 1. The Staff Council shall: (a) Constitute a forum for its members; (b) Advise the local administration of the opinions of its members; (c) Aid the local administration as circumstances permit. 2. The Staff Council shall determine its own form of organization and procedures, provided said organization and procedures are consistent with Standing Orders of the Regents and the Code of the Academic Senate. Robert's Rules of Order shall apply to all cases not specifically provided for otherwise. Article III. Staff Council Chairman 1. The Director of the Scripps Institution of Oceanography is ex officio Chairman of the Staff Council. 2. The Chairman of the Staff Council, under recommendations of the Committee on Committees, shall appoint the Nominating Committee, consisting of three Staff Council members, once a year, to nominate candidates for the Committee on Committees for the November election cycle. Article IV. Meetings 1. Meetings of the Staff Council shall be called by the Committee on Committees on an as-needed basis. 2. A special meeting may be called at any time by the Chairman. 3. Upon the written request of ten members of the Staff Council, a meeting must be called within two weeks by the Committee on Committees. 4. The call for all meetings shall be made via e-mail to each Staff Council member, sent at least seven days before the meeting. The notice shall include a statement of the time, place, and purpose (agenda) of the meeting. Article V. Quorum Twenty members of the Staff Council shall constitute a quorum. Article VI. Voting 1. Early in October, a Nominating Committee of three Staff Council members, appointed by the Staff Council Chairman, shall prepare a slate of candidates, including at least two nominees for each vacancy in the Committee on Committees. 2. Ballots with the names of the candidates shall be distributed to the Staff Council members via e-mail. The ballot shall also include blank spaces for write-in candidates. Voting shall be done on-line using the Staff Council web site and individual passwords under condition of full confidentiality for the voting members. Votes shall be counted electronically and reported to the Committee on Committees. Article VII. Committee on Committees 1. The Committee on Committees of the Staff Council shall consist of six elected members. At least four members must come from the Research or Professorial series. The chairman of the Committee on Committees shall be elected by the Committee on Committees members on a yearly basis in November and shall take office on January 1. 2. At least two new members of the Committee on Committees shall be elected each year by the Staff Council. Each elected member shall serve for a period of three years. Newly elected members of this Committee shall take office on January 1 immediately following their election. 3. The Committee on Committees shall annually review the committee structure of the Staff Council and shall propose members for all active Committees not later than May. The recommendations of the Committee on Committees in respect to these or alternative members will be submitted to the SIO Director - Chairman of the Staff Council - who will make appointments to the committees. 4. At least three members of the Committee on Committees must participate actively in proposing the membership of any Standing Committee. Any member of the Committee on Committees holding an appointment title, which is ineligible to serve on a particular Standing Committee, may not participate in proposing the membership of that committee. 5. Each Staff Council committee shall present an annual written report to the Council including a summary of its work during the past year, except for the report of the Committee on Committees. These reports shall be submitted to the Committee on Committees yearly in October and posted on the Staff Council web page. 6. The terms of service of the members and chairs of administrative and standing committees shall last for one full year and shall begin on September 1 and terminate on August 31 of the following year. 7. The Committee on Committees shall maintain records showing the membership and service of all Staff Council members on committees, editorial board, etc., as well as minutes of the Staff Council meetings, and other pertinent documentation. A staff position in the Director's Office shall provide administrative and logistical support to the Staff Council activities. Article VIII. Amendments of Bylaws The foregoing bylaws may be added to, amended, or repealed by a majority vote of all members, provided that written notice of special orders shall have been sent to voting members at least seven days prior to the vote. Article IX. Committees Charges AQUARIUM-MUSEUM PANEL - The function of the Aquarium-Museum Panel is to act as a liaison between the faculty and staff of SIO and the Aquarium-Museum, and to aid and advise the Director of the Aquarium-Museum and the SIO Administration in developing policy, both present and future. EDITORIAL AND PUBLICATIONS COMMITTEE - The responsibilities of this committee are: (a) to determine the composition and content of the SIO contributions, (b) to review copy for and advise and assist the technical publication's editor during the preparation of the SIO Quarterly Report, "Explorations," (c) to serve as a member of the editorial board of the SIO Bulletin (chair only), and (d) to serve as an advisory body to the Director of SIO on all matters involving Scripps Publications. EXPERIMENTAL AQUARIUM FACILITY ADVISORY COMMITTEE - This committee advises the Director, SIO, on the overall use and upkeep of the facility, as well as needed renovations. GEOLOGICAL DATA CENTER STEERING COMMITTEE - The Geological Data Center (GDC) Steering Committee exists to formulate, with the assistance of the GDC Curator and Head, Marine Technology Group, policies concerning the collection, processing, archiving the early distribution of underway geophysical data and records obtained on SIO research vessels as well as selected non-underway geophysical information. The GDCSC also advises on GDC program emphasis. HYDRAULIC FACILITY PANEL - The panel serves as liaison between the Facility and the SIO research community. It is a funnel for advice to the facility from all SIO, both research and administrative components. It is also the channel through which the Facility communicates its needs and plans to researchers and staff who do not work there continuously. LIBRARY COMMITTEE - This committee (a) acts as liaison between the SIO staff and students and the library, (b) advises the SIO Librarian and Archivist on matters of policy, (c) helps shape library policy as it affects users, (d) helps locate and appraise valuable records, and (e) disseminates information about the archival program. MARINE OPERATIONS COMMITTEE - This committee recommends to the Director, SIO policy concerning all facets of marine operations dealing with ships, platforms, Nimitz Marine Facility, and marine technical groups. Specific tasks can include, but are not limited to acquisition, utilization, upkeep and disposal of ships and ships' equipment, ship scheduling, matters related to safety aboard SIO ships and the distribution of U.C. ship funds. MARINE SCIENCES DEVELOPMENT SHOP COMMITTEE - This committee (a) serves as liaison between the shop, users and the administration, (b) in conjunction with the MSDS superintendent, helps develop policies for the shop, and (c) provides oversight of the staff support shop. OCEANOGRAPHIC COLLECTIONS COMMITTEE - The duties of this committee include (a) ensuring that no important collection of materials remains uncared-for, (b) outlining requirements for appropriate facilities for the collections and the researchers directly using them, (c) developing means to standardize and integrate the handling of information on the collections, where appropriate, and (d) acting as liaison between the users and the managers of the collections. SIO COMPUTING COMMITTEE - The committee is concerned with the maintenance, security, and enhancement of computing and network resources for the SIO community. It advises the Director, SIO, on such matters as data management, compliance with U.C., State, and Federal data security-related regulations, networking, infrastructure, maintenance and acquisition of computing resources for general SIO benefit, as well as rate structures for computing/networking/consulting resources and services. UNIFIED LABORATORY FACILITIES PANEL - The committee has the following functions: (a) advise the Analytical Facility Supervisor on equipment needs and analytical requirements of the SIO users, recharge rates and structure, priorities for scheduling and for equipment purchase and repairs, and personnel needs and, when necessary, hiring of new staff, (b) act as liaison between users and the supervisory and support group of the facility, and (c) generate requests for major equipment acquisition and seek support funds for equipment and operational expenses. DIRECTOR'S SPACE ADVISORY COMMITTEE - The committee is responsible for advising the Director on fundamental space issues and providing a broad base of expertise representing the major elements of the Institution. In particular, it advises the Director in the area of space utilization policy and also regarding other space issues that might have a significant impact upon the Institution. The committee reviews and makes recommendations to the Director concerning space requests, involving more than one unit, which have not been resolved administratively, as set forth in the policy. The committee biannually reviews all space under SIO control on or off campus, to determine how the space is being utilized. A written report of the findings and recommendations shall be submitted to the Director upon completion of the review. DIVING CONTROL BOARD - The board oversees the UCSD SCUBA diving program. This includes determination of diving policy, training programs, certification of all divers working under the auspices of UCSD, supervision of UCSD diving activities and, where required, suspension of diving privileges under the auspices of the University. Because California Industrial Safety Orders state that scientific diving is exempted from the OSHA rules providing that the diving program includes a "diving control board, composed of active research divers," and because most of the appropriately skilled and experienced research divers at SIO are not members of Staff Council, membership on the Diving Control Board shall consist of a mixture of Staff Council members and non-members. MARINE SCIENCES PHYSICAL PLANNING COMMITTEE - The Marine Sciences Physical Planning Committee advises the Director of Scripps Institution of Oceanography on matters relating to the planning for changing physical requirements in the Marine Sciences, i.e., present and future physical and aesthetic environment of the Scripps campus at La Jolla, the Mount Soledad Laboratory and Nimitz Marine Facility. The committee has the responsibility for reviewing and periodically updating the Scripps Long-Range Development Plan. In addition, it advises on the siting and design of new buildings and other proposed structures as well as modification of existing structures. The committee serves as advisor with respect to grading, paving, roads, walks, exterior lighting, landscaping, utility distribution systems, building decor, and temporary and permanent assignment of outdoor land areas to individuals or groups for special uses. It makes an annual report to the Staff Council. The members of the Marine Sciences Physical Planning Committee are proposed to the Director of the Scripps Institution as nominees for appointment to the Marine Sciences Physical Planning Committee, an administrative committee appointed by the Chancellor. The MSPPC reports as directed by the Chancellor. HERITAGE COMMITTEE - The committee will have a rotating membership and will function as a watchdog group to maintain the historic configuration of the G. W. Scripps Memorial Marine Laboratory Building, and any future buildings with historic designations, and will arrange at least an annual open house of the G. W. Scripps Memorial Marine Laboratory Building. The committee will also provide a history-oriented focus for the marine sciences portion of UCSD, including administration of the income from the fund provided by Mr. and Mrs. Robert Cody to be used to award a William E. and Mary B. Ritter Memorial Fellowship. After appropriate consultation with the SIO community, the Heritage Committee will also be responsible for recommending names for new SIO buildings to the SIO Director. SIO SAFETY COMMITTEE - This committee will (a) advise the SIO Safety Officer regarding setting of needs and priorities for safety programs, remediation and enforcement, (b) facilitate and encourage compliance by faculty and staff to safety and health policy and regulations on the recommendation of the Safety Officer, (c) communicate faculty and staff concerns to the Safety Officer for action/interpretation by EH&S and the Safety Officer, (d) initiate programs to elevate and promote safety consciousness and awareness at SIO, and (e) advise the Director of SIO and the SIO Safety Officer on safety policy for the Institution. The activities of the committee will be confined to land-based activities of the Institution, and shall specifically exclude diving safety, small boat operations and safety aboard research vessels. Adopted: 12 January 1960 Amended: 05 May 1964; 22 May 1969; 08 May 1973; 28 October 1974; 06 October 1981; 11 May 1982; 15 November 1982; 6 May 1987; 24 May 1988; 23 May 1989; 16 May 1990; 15 November 1990; 05 May 1992; 15 October 1992; 22 November 1993; 17 May 1994; 28 November 1994; 06 November 1996; 21 May 2002; 2 December 2005.
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